Job Description
General Summary and scope:Assist the HR Manager with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administration, recruitment, and employment.
Principal Duties and Responsibilities:
1. Assist with the day-to-day efficient operation of the HR office
2. Assist in the recruitment process: Designing of the Job Profiles, posting the Jobs in different media, screening CVs, preparing the short-list of selected candidates, preliminary interviews etc
3. Maintain employee files and the HR filing system;
4. Assist with employee relations, employee orientation, development, and training logistics and recordkeeping;
5. Assist in compensation and benefits administration and recordkeeping;
6. Following all the legal issues of the staff concerning the issuing of work visas, Iqama, renewal of Iqama, etc.
7. Following all the staff insurance contracts
8. Responsible of the Data Entry of the attendance sheet of the staff and their compliance to working hours and schedule.
9. Responsible of the data entry of all the staff request forms: Leave request, absence request, Exist-Reentry request, etc
10. Assist the HR Manager in the preparation of the payroll.
Skills
Personality:• Self-driven, results-oriented with a positive outlook and a clear focus on high quality results.
• Dynamic person with good analytical skills.
• Good planner who critically assesses own performance.
• Keen for new experience, responsibility and accountability. Able to get on with others and be a team-player
Specific Job Skills:
• Able to communicate and motivate via written media.
• Understands the principles of HR especially all the non-administrative issues pertaining to his Job.
• Excellent interpersonal and communication skills
• Empathetic listener and problem solver.
Computer skills:
• Must be adept in use of MS Office, particularly Excel, Word, and power point, Internet and email.
Literacy and Numeracy:
• Must be a very competent writer of all kind of administrative reports as well as all kinds of legal reports and contracts concerning employee relations.
Business Skills:
• Must be an excellent implementer of policies and procedures, meticulous and timely executor of tasks.
• Ideal business background would be in: Personnel, Training and development, Recruitment
Management Ability:
• Some people-management skills, experience and natural ability will be useful.
Past Experience and Education:
• 3+ years of experience in Personnel Management and/or HR
• University Graduate in addition to related training courses.
• Fluent in English and Arabic, additional language is a plus.
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